Zen CV

CV Template · Office Manager

Office Manager CV template.

An Office Manager CV needs to show that you can keep a workplace organised, compliant, stocked, and running without constant direction. Employers want evidence that you can manage suppliers, support senior staff, coordinate facilities, and improve day-to-day office processes.

Writing a strong Office Manager CV

Hiring managers look for Office Manager CVs that connect administration with operational control. Your CV should show experience with diary management, procurement, invoice processing, travel booking, facilities coordination, onboarding, and office policies. Mention the systems you have used, such as Microsoft 365, Google Workspace, Xero, QuickBooks, Sage, Concur, Slack, Teams, or HRIS platforms. Strong candidates also show ownership of supplier contracts, health and safety records, office budgets, equipment inventories, meeting logistics, and reception workflows. If you have managed administrators, receptionists, or contractors, make the reporting line and team size clear.

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Three things that matter most

  • Show the scale of the office you managed, including headcount, number of sites, meeting rooms, suppliers, or monthly invoice volume. This helps employers understand whether your experience matches their workplace complexity.
  • Name the systems behind your admin work, such as Microsoft 365, Google Workspace, Xero, QuickBooks, Sage, Concur, or an HRIS. Office Manager roles often depend on someone who can keep records, approvals, calendars, and purchasing workflows accurate.
  • Include practical facilities and compliance responsibilities, such as fire safety checks, visitor logs, insurance renewals, DSE assessments, equipment servicing, or office moves. These details separate a true Office Manager from a general administrator.

Skills hiring managers look for

Microsoft 365 administration Supplier and vendor management Office budget tracking Facilities coordination Diary and meeting management Invoice processing and purchase orders Health and safety administration Onboarding and HR documentation

Frequently asked

How do I write an Office Manager CV with no direct Office Manager experience?

Use related administration, receptionist, PA, team assistant, or facilities experience to show readiness for the role. Highlight responsibilities such as ordering supplies, managing calendars, handling invoices, coordinating contractors, supporting onboarding, or maintaining office records. If you have ever been the person others relied on to fix office issues or organise processes, make that visible.

What systems should I include on an Office Manager CV?

List the platforms you have used for communication, documents, finance, expenses, HR, and scheduling. Common examples include Microsoft 365, Google Workspace, Teams, Slack, Zoom, Xero, QuickBooks, Sage, Concur, DocuSign, and HRIS tools such as BambooHR or Workday. Only include systems you can discuss confidently in an interview.

Should an Office Manager CV include facilities management duties?

Yes, if they were part of your role. Mention duties such as managing cleaners, maintenance contractors, access cards, office moves, meeting room equipment, fire safety records, first aid supplies, or workstation checks. These responsibilities are valuable because many employers expect an Office Manager to handle both administration and the physical workplace.

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